This policy covers Linenhall Chambers use of personal information that its collects when you use www.linehallchambers.co.uk.
Linenhall Chambers, registered at 1 Stanley Place, Chester, CH1 2LU (the “Chambers”) is a ‘data controller’ for the purpose of relevant data protection legislation, including the General Data Protection Regulation (“GDPR”) for the information which it collects for marketing, recruitment and employment purposes.
From time to time, you will be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services on our website such as newsletters, articles and legal updates.
By entering your details in the fields requested, you enable Linenhall Chambers to provide you with the services you select. Whenever you provide such personal information, Linenhall Chambers will treat that information in accordance with this policy. When using your personal information Linenhall Chambers will act in accordance with current legislation and aim to meet current Internet best practice
We may use the information we collect:
- To respond to your enquiries;
- To provide you with legal and other services that you request;
- To operate, troubleshoot, and improve our services;
- To send you newsletters, legal news, marketing communications, and other information or materials that may interest you;
- To maintain our database;
- To understand how people use our services, including by generating and analysing statistics;
- For the firms’ business purposes, including data analysis; submitting invoices; detecting, preventing, and responding to actual or potential fraud, illegal activities, or intellectual property infringement;
- To assess the effectiveness of our events, promotional campaigns, and publications;
- To evaluate, recruit, and hire personnel; and
- As we believe reasonably necessary or appropriate to: comply with our legal obligations; respond to legal process or requests for information issued by government authorities or other third parties; or protector your, our, or others’ rights.
Information we collect from other sources
We may receive information about you from other sources, including third parties that help us update, expand, and analyse our records; identify new clients; or prevent or detect fraud. We may also receive information about you from social media platforms including but not limited to when you interact with us on those platforms or access our social media content. The information we may receive is governed by the privacy settings, policies, and/or procedures of the applicable social media platform, and we encourage you to review them.
Use / Storage of Personal Information
When you supply any personal information to linenhallchambers.co.uk (e.g. for inclusion on a newsletter distribution list) we have legal obligations towards you in the way we use those data. We must collect the information fairly, that is, we must explain how we will use it and tell you if we want to pass the information on to anyone else.
In general, any information you provide to Linenhall Chambers will only be used within chambers and by its agents and service providers. Your information will be disclosed where we are obliged or permitted by law. Also, if you post or send offensive, inappropriate or objectionable content anywhere on or to linehallchambers.co.uk or otherwise engage in any disruptive behaviour on linehallchambers.co.uk we can use whatever information that is available about you to stop such behaviour.
This may involve informing relevant third parties such as your employer, e-mail/Internet provider and law enforcement agencies about the content and your behaviour.
We will hold your personal information on our systems for as long as you use the service you have requested and remove it in the event that the purpose has been met. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.
How we share the information
We may also disclose information we collect:
- To our third-party service providers that perform services on our behalf, such as web-hosting companies, mailing vendors, analytics providers, event hosting services, and information technology providers.
- To law enforcement, other government authorities or third parties (within or outside the jurisdiction in which you reside) as may be permitted or required by the laws of any jurisdiction that may apply to us; as provided for under contract; or as we deem reasonably necessary to provide legal services. In these circumstances, we take reasonable efforts to notify you before we disclose information that may reasonably identify you or your organisation, unless prior notice is prohibited by applicable law or is not possible or reasonable in the circumstances.
Grounds for using your personal information
We rely on the following legal grounds to process your personal information, namely:
- Performance of a contract – We may need to collect and use your personal information to enter into a contract with you or to perform a contract that you have with us. For example, when you use our Digital Services we will use your personal information to respond to your requests and provide you with such services.
Transfer of data outside the EEA
Please note that Chambers does not transfer data outside of the EEA for marketing purposes. In the event there is a requirement to transfer data outside of the EEA from time to time, we will take all necessary steps to ensure the data is afforded the same safeguards and controls as those applied within the EEA.
Chambers will retain your data for as long as is reasonably necessary for the required services to be provided to you and will not be retained indefinitely or for reasons incompatible with relevant data protection legislation, including the General Data Protection Regulation.
Under the General Data Protection Regulation, you have a number of important rights regarding your personal information. In summary these rights are as follows and include the right to:
- Request access to personal information;
- Request inaccurate information to be reviewed and corrected;
- Request a restriction to the processing of personal information;
- Request personal information held by the Chambers to be erased in certain circumstances;
- Request a copy of the personal information that has been provided to us;
- Object to the processing of personal information or the continued processing of personal information; and
- Request not to be subject to automated decision making which produces legal effects that concern or affect you in a significantly similar way
Further information regarding the rights under the General Data Protection Regulation can be found by visiting https://www.ico.org.uk These rights are subject to the conditions and restrictions set out in the General Data Protection Regulation and the Data Protection Act 2018.
Should you wish to make a request to exercise any of the above rights you should contact us via email at Hmj@Lhchambers.co.uk or write to us at:
1 Stanley Place
CH 1 2LU
When contacting us please ensure that you provide relevant information to allow us to identify you (this can include confirmation of any of the unique or personal identifiers we hold about you such as address) and state the right or rights that you wish to exercise. We may need to contact you to request further information to verify your identity.
We will respond to you within one month from when we receive a valid request.
Keeping your personal information secure
We take the security of personal information seriously and the Chambers has appropriate measures, safeguards and protocols in place to ensure that data is kept secure, is only accessed by those individuals authorised to do so and where there is a legitimate need to access the data. Appropriate and reasonable steps are in place to reduce the risk of unauthorised access to personal data held by the Chambers (either through accidental disclosure or deliberate act) and in line with the Chambers’ obligations under applicable data protection legislation, including the General Data Protection Regulation.
Cookies are small text files which are downloaded to your computer’s hard drive (or other device e.g. mobile, used to access a website) when you visit certain web pages. Cookies are useful because they allow a website to recognise a user’s device, allowing you to navigate efficiently between pages, remembering user preferences and generally improving your user experience. They can also be used to tailor information, including advertising, to your interests, to provide us with information such as number of visitors to a site, pages visited, length of time spent on the site. All the information that cookies collect is aggregated and therefore anonymous.
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies” to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the USA. Google uses this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.
To opt out of Google Analytics for all websites visit: https://tools.google.com/dlpage/gaoptout.
You may refuse the use of specific cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.
For more information, please visit www.aboutcookies.org.
We are giving you this information to be clear and transparent about your privacy concerns when using our website.
By using our website you are consenting to the processing of data about you in the manner and for the purposes set out above, to the other Terms of this Privacy Statement and to our website general Terms and Conditions.
Access to Your Personal Information
You have the right to request a copy of the personal information Linenhall Chambers holds about you and to have any inaccuracies corrected. To obtain this information please contact Hannah Meredith-Jones.
This privacy statement does not cover hyperlinks within this site linking to other websites. We encourage you to read the privacy and related policies and statements on other websites you visit.
We aim to meet high standards and so our policies and procedures are subject to review from time to time. We encourage you to periodically review this page. If we make any material changes in the way we collect, use, and/or share the personal information that you have provided, we will notify you by posting notice of the changes in a clear and conspicuous manner on our website.